Tier 2 · Back Office · $2,997/mo · Most popular
You approve. We run everything else
For operators with crews and volume: up to 8 entities, 50 doors, 10 projects, 75 bills/mo, 10 employees. AP and payroll included.
This week’s bills
coded and routed| Valley Plumbing · Elm St flip | $4,850 |
|---|---|
| Sierra Lumber · Oak Ave build | $12,300 |
| Kern Electric · 5th St units | $3,975 |
| Crew payroll · job-costed | $9,140 |
| Awaiting your approval | $30,265 |
Sound familiar?
- You’re the payment bottleneck: contractors text you about invoices while you’re walking a job site
- Payroll happens at 11pm because nobody else can run it
- You know a project’s over budget when it’s too late to matter
- Draw requests take two weeks of digging, and the carry costs you real money
What you get
- Everything in Clean Books, plus:
- Full AP through Bill.com. Bills captured, coded to the right project, routed for your approval
- Scheduled payment runs. Contractors paid on time without you touching it
- Payroll through Gusto, labor job-costed to projects. Crew time on the Elm St flip shows up in Elm St’s numbers
- Budget vs. actual per project at every close
- Draw request packages your construction lender funds in days
- Weekly cash position snapshot across entities
- Vendor W-9 collection and 1099s at year-end
- Reconciled by the 10th, reviewed by the 15th · monthly 45-minute review call
This tier replaces a $45-55k bookkeeper/admin. With a team that never calls in sick during a close and already knows construction accounting.
Included allowances, posted add-on rates
Allowances are sized so most operators never pay above the published price. Outgrow one and the rate is already public.
| Included in $2,997/mo | Need more? |
|---|---|
| Up to 8 entities | +$150/mo per entity |
| Up to 50 doors | +$150/mo per 5 doors |
| Up to 10 projects | Project add-ons drop automatically at close |
| 75 bills/mo | +$150/mo per 25 bills |
| 10 employees · 1 payroll state | +$30/mo per employee · +$150/mo per state |
| — | +$200/mo per PM or STR platform we reconcile |
Never metered: questions, calls, emails, lender packages. When your add-ons reach about $1,300/mo, Finance Partner raises every allowance, removes the project cap, and adds the CFO layer. We raise it before you have to.
When you outgrow Back Office
You take on institutional debt, start your first ground-up or land deal, need cash forecasting beyond 30 days, or bring in outside capital. That’s Finance Partner at $4,997/mo: a forward-looking finance function with a named senior contact.
Back Office questions
Who approves payments?
You do. Always. We capture, code, and stage every bill; nothing moves without your approval. You click, contractors get paid, and the cost lands on the right project.
Can you catch a project going sideways?
That’s the point of budget vs. actual at every close. Original budget, committed, spent, variance, per project. You see the rough-in running over at week 6, not at listing.
Do you work with our lender?
We package draw requests in whatever format your construction or rehab lender wants. Cost documentation organized so draws fund in days, not weeks.
What about 1099s?
Included. We collect W-9s from vendors all year and prepare 1099s at year-end, so January is a non-event.
Ready to stop being the payment bottleneck?
Book the 30-minute fit call. Bring your bill count and headcount; we confirm the tier in 30 minutes.
Book a fit call