For landlords & rental investors
Know which door is bleeding
One blended P&L across twelve doors tells you nothing. We close a per-property P&L every month (rent to debt service) so you manage a portfolio instead of guessing at one.
Net operating income by door
7 of 12 shown| 1408 Cedar Ct | $611 |
|---|---|
| 212 Vine St, Unit A | $488 |
| 212 Vine St, Unit B | $452 |
| 3550 Palm Dr | $390 |
| 907 Oleander Ave | $214 |
| 118 Kern River Rd | −$342 ⚠ |
| Portfolio NOI | $4,105 |
Sound familiar?
- Weekends spent categorizing transactions. Half end up wrong anyway
- Security deposits mixed into operating cash (and spent)
- Your LLCs owe each other money and nobody knows how much
- Every refi starts with two weeks of cleanup before the bank sees a number
- CapEx and repairs classified by vibes
How we run rental books
- Per-property P&L monthly via QBO class tracking
- Every account reconciled (bank, cards, loans, escrow) with mortgage balances tied to statements
- Security deposit liabilities tracked separately from operating cash
- CapEx vs. repairs applied consistently, judgment calls flagged for your CPA
- Inter-entity due-to/due-from reconciled monthly
- Lender-ready package in 48 hours: refis stop starting with a rebuild
Rental bookkeeping questions
What does “per-property P&L” actually mean?
Every transaction is tagged to its property using QBO class tracking, so you get a real profit and loss statement for each door (rent, repairs, CapEx, debt service) not one blended number across the portfolio.
How do you handle security deposits?
Deposits are liabilities, not income. We track them separately from operating cash so you never spend money that isn’t yours, and never book it as revenue.
CapEx vs. repairs. Why does it matter?
Repairs hit this year’s P&L; capital improvements go on the balance sheet and depreciate. Misclassifying distorts your returns and creates the classification mess your CPA dreads. We apply the distinction consistently and flag judgment calls for your CPA’s direction.
I have multiple LLCs that pay each other’s bills. Problem?
Common, and fixable. We reconcile inter-entity due-to/due-from balances monthly, so every LLC’s books stand on their own, which is exactly what a lender wants to see at refi.
8 doors or 80. There’s a published tier for it.
Self-managing investors start at Clean Books ($1,247/mo). Operators with staff and volume fit Back Office ($2,997/mo). The diagnostic confirms which.
Book a 30-minute diagnostic